2021/03/04 01:00 PM Board of County Commissioners Regular - Web Outline

Douglas County Board of County Commissioners
Regular
3/4/2021 1:00 PM
County Administration Building

1616 8th Street Minden, NV 89423

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Agenda

Agenda Packet

Call to Order
	Roll Call
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT (No Action)
APPROVAL OF AGENDA
APPROVAL OF PREVIOUS MINUTES
	For possible action. Discussion to approve the draft minutes of the January 21, 2021, regular meeting of the Board of County Commissioners.
		Action Item Printout
	Minutes of Jan 21, 2021 1:00 PM
CONSENT CALENDAR
	CLERK-TREASURER
	A.	For possible action. Discussion on the Outdoor Festival Permit application submitted by Main Street Gardnerville for the Main Street Fall Festival, to be held October 2, 2021, from 9:00 a.m. to 3:00 p.m., at Heritage Park, 1447 Courthouse Alley, Gardnerville, Nevada. (Amy Burgans)
			Action Item Printout
		a.	Main Street Fall Festival Application
	COMMUNITY SERVICES
	B.	For possible action. Discussion to approve a $90,000 contract with Desert Star Landscaping for the installation of pavers for the Aspen and Stodick Park Paver Project and authorize the County Manager to approve change orders up to 10% of the contract amount. (Scott McCullough)
			Action Item Printout
		a.	Desert Star Labor Contract 2021
		b.	Advertisement for RFP Labor
		c.	Desert Star Landscaping 2021 Proposal Labor
		d.	Bid Tally Labor
	C.	For possible action. Discussion to approve a $98,864.55 contract with Western Turf and Hardscapes for materials for the Aspen and Stodick Park Paver Project and authorize the County Manager to approve change orders up to 10% of the contract amount. (Scott McCullough)
			Action Item Printout
		a.	Western Turf Material Contract 2021
		b.	Advertisement for RFP Material
		c.	Western Turf 2021 Proposal Material
		d.	Bid Tally Material
	COUNTY MANAGER
	D.	For presentation only. Report on the #SierraSafely Campaign which utilized CARES Act funding to market the resumption of tourism activities in Douglas County focusing on a safe visitor experience while promoting local businesses. (Lisa Granahan)
			Action Item Printout
		a.	Sierra Safely Summary Report
	FINANCE
	E.	For possible action. Discussion to accept the auditor's report on Douglas County's general ledger cash balances through February 11, 2021 per Nevada Revised Statutes 251.030. (Terri Willoughby)
			Action Item Printout
		a.	Cash Report as of February 11, 2021
	PUBLIC WORKS
	F.	For possible action. Discussion to adopt Resolution 2021R-022, a Resolution Regarding the Placement of Certain Traffic Control Devices within the Marla Bay General Improvement District. (Jon Erb, Carey Rosser, and Ed Wheelbarger)
			Action Item Printout
		a.	Resolution 2021R-022 Traffic Control Devices
	G.	For possible action. Discussion to approve an agreement with Clear Creek Residential, LLC, which defines the terms under which Clear Creek will pay a fee in lieu of dedicating water rights for their developments, as required by Douglas County Code Title 20, Section 20.100.040. (Philip Ritger)
			Action Item Printout
		a.	Draft Water Purchasing Agreement (Clear Creek) _FINAL
	SHERIFF
	H.	For possible action. Discussion to authorize the Douglas County Sheriff's Office to purchase and equip two 2021 Ford Explorers, in an amount not to exceed $140,129.88, and adopt Resolution 2021R-021 to augment the DCSO budget for FY 2020-21 to fund the vehicle purchases. (Sheriff Coverley)
			Action Item Printout
		a.	2021 Ford Explorers - Contract Quotes and Pricing Breakdown
		b.	Resolution Number 2021R-021
	I.	For possible action. Discussion to approve filling the currently frozen Sheriff's Civil Secretary position using salary savings for the remainder of the current fiscal year. (Sheriff Coverley)
			Action Item Printout
	SOCIAL SERVICES
	J.	For possible action. Discussion to approve the First Amendment to the RPM Billing LCC Billing Services Agreement with the Douglas County Health Clinic and authorize the County Manager to sign the First Amendment. The amendment establishes a $1,500 minimum monthly billing fee payable. (Scott Morgan)
			Action Item Printout
		a.	RPM Billing Services Agreement Amendment
		b.	Exhibit A - RPM Billing contract 2018 RECORDED
ADMINISTRATIVE AGENDA
	CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
	DISTRICT COURT
	1.	For possible action. Discussion to approve the Statement of Work under a pre-existing professional services agreement with Journal Technologies, Inc., to provide case management software for the East Fork Justice Court and the Tahoe Justice Court at a total cost of $892,500; authorize the Court Administrator to sign all necessary supplemental software design documents; and provide direction to the Finance Department on the source of funding and to bring a budget augmentation to the next Board meeting in order to increase the Judicial Services budget of the County's General Fund. (Bobbie Williams)
			Action Item Printout
		a.	Journal Tech original contract
		b.	Douglas County Justice Courts - SOW revision JTI 1-5_updated 1.26 (003)
	FINANCE
	2.	For possible action. Discussion to review and accept the Fiscal Year 2019-20 Auditor's Report on Internal Control Over Financial Reporting, the Douglas County Corrective Action Plan and the Federal Awards Report in accordance with the Uniform Guidance (Single Audit). Terri Willoughby
			Action Item Printout
		a.	2020 County of Douglas Corrective Action Plan
		b.	2020 County of Douglas GAGAS Report - Final
		c.	2020 County of Douglas Single Audit Final
		d.	2020 County of Douglas Summary Schedule of Prior Audit Findings
	PUBLIC WORKS
	3.	For possible action. Discussion to approve a $119,600 maximum contract with HDR, Inc. for construction administration, surveying, materials testing, and project closeout services for the SR 88 Flood Mitigation Project and authorize the County Manager or Public Works Director to approve contract amendments up to 10% of the contract amount. (Jon Erb)
			Action Item Printout
		a.	HDR Contract Construction Services SR88
	4.	For possible action. Discussion to award a construction contract to the lowest qualified bidder to install the box culverts for the SR88 FEMA flood control project and to authorize the Public Works Director or County Manager to approve change orders up to 10% of the total contract amount. The Engineer's estimate for the installation of the culverts is $550,000. (Jon Erb)
			Action Item Printout
		a.	Advertisement for Bids SR88
	COMMUNITY DEVELOPMENT
	5.	For possible action. Discussion to adopt Resolution 2021R-023, a resolution placing a temporary suspension on the issuance of new permits for vacation home rentals in the Tahoe Township based on problems associated with the current program. (Patrick Cates) PUBLIC COMMENT
			Action Item Printout
		a.	Resolution 2021R-023
	6.	For possible action. Discussion regarding a regulatory framework for the Vacation Home Rental (VHR) Program, including direction on future amendments to the VHR ordinance. (Patrick Cates) PUBLIC COMMENT
			Action Item Printout
		a.	CM VHR Report
		b.	20.622 Vacation Rentals in the Tahoe Township
		c.	VHR Fee Schedule Scenario
	COUNTY MANAGER
	7.	For possible action. Discussion and direction to staff regarding legislation or legislative issues proposed by legislators or by other entities permitted by the Nevada State Legislature to submit bill draft requests, or such legislative issues that may impact Douglas County as may be deemed appropriate by the Board of County Commissioners. (Patrick Cates)
			Action Item Printout
		a.	120-day_calendar 2019 Legislative Session
		b.	Legislative Tracker update for 3-4 BOCC
	COMMISSION
	8.	For possible action. Discussion on the start times of future Board of County Commissioner meetings. Consideration may include moving the regular start time from 1:00 PM to 9:00 AM. (Chairman Engels)
			Action Item Printout
	9.	For presentation only. Reports/updates from County Commission members concerning the various boards and/or commissions that they may be a member of or a liaison to or meetings/functions they have attended. (Chairman Engels)
			Action Item Printout
CLOSING PUBLIC COMMENT (No Action)
ADJOURNMENT